5 Fun Activities To Engage Virtual Meeting Participants

On the other hand, they can flop and go south pretty quickly. Working remotely, you get used to not being able to see everyone’s lips moving during meetings – due to a video delay or because it’s just a voice call. You’ll never know when someone is just about to begin speaking, so accidentally speaking simultaneously with someone else happens. You may have to deal with low-quality audio/video and disconnections at some point during your meetings. Firstly, it ensures that everybody knows who is working on what, and when.

How do I run a team meeting remotely

Bring your hiring teams together, boost your sourcing, automate your hiring, and evaluate candidates effectively. A face-to-face conversation is critical in establishing rapport and good teamwork. Now you can no longer rely on in-person communication, having a camera on is critical. What’s important is that you have a tool in place that focuses the discussion, captures new ideas and information, stores that information for later, and provides clear marching orders to the team. That everyone has the proper technology to handle a remote meeting. A reliance on screen sharing as a way to illustrate talking points.

How To Manage A Remote Team: 14 Effective Tips For Your Business

Set up one-on-one weekly or monthly meetings with each virtual team member you manage. Jumping on Zoom calls with your employees for career talks is a great way to manage remote teams. Team bonding – Putting co-workers together to engage in virtual team meeting games is as good as any team building activity you can do in-person. Naturally, this can have amazing benefits for company-wide unity long after the meeting has finished.

How do I run a team meeting remotely

Due to business shifting to remote working from the typical office workspace, managers should acknowledge stress, distractions, and rate of adaptability. Then, exercise flexibility in task supervision while managing remote teams. While managing remote teams, ensure you find that delicate balance between continually pinging employees and delegating workflow by setting up automation. As common as remote working is nowadays, team managers still face challenges when managing remote teams. Known as the video conferencing tool for the digital workplace, Blue Jeans keeps remote teams top of mind. Blue Jeans offers video, audio, and web conferencing tools to keep teams communicating, regardless of their location.

The Benefits Of Remote Work

As we’ve all learned over lockdown, virtual meetings can go wrong — sometimes with hilarious results . But while mishaps can turn into viral gold, most are just a bit annoying. To help virtual meetings run smoothly, consider creating a guide or charter that sets out some ground rules.

The study explained in the report showed that states with a high average internet speed also had a higher GDP per capita while states with a low average internet speed showed lower GDP per-capita. There are no member limitations, and the app is free—so you can use it on your computer, smartphone, or tablet. If you want to integrate with Evernote, MailChimp, Google Drive, Dropbox, and other tools, a Business Class option is available for a $9.99 monthly fee per user. Here are our recommendations for communication platforms that support different methods of staying in touch.

Software that has screen sharing and video capabilities is always a plus. Whether in-person or virtual, make sure you have your materials and team updates in advance so the meeting can go according to plan. Don’t miss out on the latest tips, tools, and tactics at the forefront of customer support. We’ve been 100% work-from-home for the last seven years and know how to manage this lifestyle. He loves to help other entrepreneurs build startups by sharing his own experiences from the trenches.

How do I run a team meeting remotely

Similarly, you could try a synchronous pizza party or similar celebration where each person joins from their computer at the same time and gives a toast. The right emoji can turn a simple “good job” into an enthusiastic singing of their praises that makes them smile and feel good the rest of the day. These are unusual times, so “done beats perfect” when it comes to work spaces.

Advantages Of Our Virtual Icebreakers

They typically won’t take you up on it, but they will appreciate being asked. As you work to build skills in managing remote workers, it’s very helpful if the first few people working remote are very skilled in their primary work. This means that their Task Relevant Maturity is high for the tasks you’re assigning. https://globalcloudteam.com/ Since you don’t have all those moments in the office to build rapport and talk about issues ad hoc, make up for it by setting aside more time for your one on ones with your remote employees. Use these tips to be more conscious of the unique approaches you should take to managing remote employees.

Remembering what you do learn about them, especially for people you only see a couple of hours a week on calls, can be hard. That’s why we built Lighthouse to help you keep track of those details as you learn them. Make regular catch-ups a part of your work culture, and if possible, hold them at the same time each day/week. This helps workers feel part of the team and adds structure to the day, which can help those feeling lost.

They even have built-in project plan templates for almost every industry so you don’t have to start from scratch. For teams looking for an effective way to brainstorm collaboratively in their remote environment, look no further than Groupmap. This virtual tool is especially helpful for teams who need some assistance making decisions and coming up with impactful ideas. If you want to learn how to design team rituals for your virtual team, reach out or join our Fearless Culture Program. Designing team rituals starts by identifying the challenge you want to solve.

  • Since you don’t have all those moments in the office to build rapport and talk about issues ad hoc, make up for it by setting aside more time for your one on ones with your remote employees.
  • Remote meetings require a unique set of tools, etiquette, planning, and execution.
  • 100s of energising quiz questions, ready for your virtual meeting.
  • Remote employees are faced with unique challenges and you have to understand those challenges to effectively manage them as part of your team.
  • Coffee chats are informal meetings where you can catch up with peers – both within your team and from other departments.

Simply follow their software’s guided process to organize tasks, stay on track, and hit deadlines no matter where your team is located in the world. There’s nothing like an old fashioned whiteboard session to get the creative juices flowing. Well-designed team rituals can help improve participation, one nudge at a time. You can design team rituals to enhance collaboration and productivity, too. People talk about the challenges of working remotely, life-work balance, crazy traditions from different countries, or what effective leadership looks like.

Reports show that employees who are highly engaged in the organizations they work far are 87 percent less likely to leave than employees who feel disengaged from their companies. Fast, easy to use, and completely customizable it’s a great tool that can be adapted to fir the exact needs of your team. The online meeting space was already a competitive technology arena, but it was turbo-charged by the work-from-home needs driven by the COVID-19 pandemic.

Essential Tips For Managing Remote Employees

And heck, all of these tools claim to be the best in the business. We’re sure that they’re all great, but what really matters is choosing the best fit for your team. One of our clients wraps up their weekly meetings with everyone saying “Onward and upwards” to move on and focus on the future.

Luckily, technology has more than caught up with the growth of online meetings. So, there are now numerous tools that you can use to make the process easier. Before we dive into some of those remote meeting tools, let’s go over the requirements for setting up an online meeting.

Word association takes a bit more mental acuity, but it’s a great way to get people playing off of one another in a pre-agreed upon order. The game keeps going until players can no longer add words to the chain. Irina is a marketer and international keynote speaker based in Dublin, Ireland. She’s currently working at HubSpot, on a program called “Surround Sound”, where she is focused on building awareness for the company’s freemium products.

Group Virtual Yoga Or Fitness Class

Be sure to fully Investigate and explore all the options your provider has (e.g.,Zoom Rooms) for meeting room setups ranging from small conferences to larger town-hall style events. It’s also helpful to ask individuals in advance if they might be willing to submit a question during the meeting to help get the discussion going. Finally, be sure to alternate questions from the two audiences—field a question from in-room participants, then go to online questions, and so on. Activities in the meeting don’t need to be designed twice—in one way for those gathered in-person, and another way for those online. Check out our article and survey (with 2,000+ surveyees) about remote work and online meeting behaviours. In the middle – A game to break up the heavy business flow of a meeting will usually be most welcome by the team.

It becomes a lot harder to connect when you’re not sitting face-to-face with your employee. Luckily, we have tips and tricks (and our go-to remote one-on-one agenda template!) to help you get the most out of your remote one-on-ones. One way to get your team and all remote meeting participants engaged in meetings is to start things off with a fun icebreaker question or activity. It’ll allow all remote colleagues to feel included early in the session — almost like a physical meeting.


While you shouldn’t be multitasking during your one-on-one, it’s also important to understand that working from home isn’t always as controlled as an office environment. Dogs will bark, babies will cry, construction sounds will take over. There are a lot of things that are out of your employee’s control. When one party isn’t engaged in a one-on-one meeting, it’s discouraging to the other person. Give your remote one-on-one the same undivided attention that you would in person.

The best Zoom tips and tricks that you can use to master conference call communication. Learn from great leaders like Andy Grove, former CEO of Intel, and workplace research from Stanford & Harvard. If they show signs that they’re dependable right out of the gate, there’s a much higher likelihood that you’ll be able to trust them with remote work.

Sheet Hot Masterpiece uses Google Sheets to recreate classic pieces of art with blocks of colour. The results are, naturally, way off from the originals, but they’re always absolutely hilarious. Drawful 2 challenges players to draw pretty far-out concepts using nothing but their phone, a finger and two colours. Then, players see each of the drawings in turn and guess what they’re supposed to be. You know who’s most likely to get arrested on a booze-filled holiday or most likely to submit an unwitting audience to an off-key rendition of Knowing Me, Knowing You.

This is why sending multiple versions of documents to several team members is a disaster waiting to happen. Quick and simple communication is necessary when working remotely. You can’t just pop over to someone’s desk to ask a question or share a document so you need something to replace those interactions. The How to run a successful remote meeting in-meeting benefits many have experienced from virtual meetings in the past year will not be lost, e.g., levelling of participation, introverts often participating more, etc. A project room is a dedicated space where teammates can discuss a specific project and stay up-to-date with the tasks and deadlines.

Unfortunately, our minds tend to do the opposite due to thousands upon thousands of years of primal programming that causes us to assume something is a threat by default for the sake of survival. These natural defense mechanisms are sadly unhelpful and counterproductive in the modern workplace. In other words, when they were separated from their social structure, their brain cells started dying off. You have probably experienced many of these as your time away from the office stretches out in COVID. Remote work is about more than just the advancement of technology, it’s something that has the potential to help improve the way we work, manage, and lead. Today, we’re here to guide you through this change, especially knowing so many of us have staff working from home during COVID, and may very well want to stay that way after.

Try some of the ones I shared above but, most importantly, create your own – even if it only means customizing existing rituals. They are not the cure to all the challenges of working from home, but should definitely be part of your company’s playbook. Culture is what we do repeatedly – the particular way of doing things together increases belonging and trust among virtual teams. While team rituals can be fun, their purpose is to change behavior, not just bring joy. That’s the crucial difference between an event such as a happy hour and a team ritual.

That’s almost half of the country’s workforce that now wants to work at least partially from home. A study from UpWork found that 73% of companies in 2028 will be at least partly remote. Insert an image of each artwork into each sheet that you’re making, so that your participants have a reference to draw from.

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